About the Handling of Personal Information

1. Handling of Personal Information

Japan Embedded Systems Technology Association ("the Association") is entrusted with organizing the exhibition by the ET & IoT West 2022 sponsors. Personal information relevant to this exhibition is appropriately handled in accordance with the Personal Information Protection Policy of the Association.

The Association, which mainly comprises to contribute to healthy development of domestic industry and the improvement of the national life, holds exhibitions, seminars, and other activities for the progress of the Embedded Systems Technology / IoT Technology in cooperation with sponsors. In these activities, the Association. fully understands the importance of properly handling personal information and the responsibility for protecting the information.

Therefore, the Association. strictly handles information that could be used to identify individuals ("Personal Information") obtained through its activities, in compliance with laws and other regulations concerning Personal Information.

The Association defines Personal Information as information that identifies individuals, including pieces of information that do not identify individuals directly, but could easily be matched with other information to identify individuals. The Association collects the following Personal Information through documents, electronic media, or websites.

1. Name, address, telephone number, fax number, e-mail address, place of employment, affiliation or position
2. Bank account or credit card details required for direct-debits or payments for charges related to events.

2. Purpose of Using Personal Information

The Personal Information obtained from users at events that the Association operates or is entrusted to operate, will be used for the following purposes under the terms and conditions:

1. For sending reports or outlines, etc. regarding the Association's operations
2. For handling invitations such as an exhibitions, seminars, lectures, and other events which the Association is entrusted with, and managing these events (*)
3. For administering the Association's website
4. For providing and distributing the Association's documents such as journals, reports, and proposals
5. For handling consultations and messages received from users regarding the activities which the Association operates or is entrusted to operate
6. For sending notification, questionnaires, etc. regarding the activities which the Association operates or is entrusted to operate
7. For sending proposals and communications regarding the activities which the Association operates, etc.

*The Association gathers personal information in order to improve its services regarding the operation, registering the visitors prior to and during exhibitions, and accepting reservations to attend exhibitions, conferences and other special programs. The Association also collects personal information for use in user questionnaires and for responding to requests for reference materials. Information-gathering activities are also used to provide registered visitors to exhibitions with information on promotions, and the products and services of companies related to the Association. The Association uses personal information only for these purposes

3. Providing Personal Information to Third Parties

No personal information collected by the Association will be provided to unrelated third parties except the cases listed below. However, visitors to exhibitions organized by the Association are issued with personalized barcodes. These barcodes are read upon entering the exhibition and Conference programs, and at the booths of exhibiting companies and organizations (exhibitors). As a result, information that might be considered personal in nature is shared between the Association and the exhibitors. Visitors are requested to understand that exhibitors might send information directly to them by e-mail or post after the exhibition. In addition, user data from the website and exhibition sites are sometimes provided to third parties in a format that prevents identification of individuals. Such information is not considered personal in nature.

1. In cases where the consent of the individual is obtained in advance
2. In cases where there is a legal obligation to provide Personal Information
3. In cases where it is difficult to contact individuals when necessary for protecting their property or personal safety
4. In cases where it is difficult to contact individuals when it is especially necessary for improving public health or promoting children's health and welfare
5. In cases where it is difficult to carry out the activities by informing the individuals when it is necessary to cooperate with a national organization, local authority, or its consigners in accordance with laws

The Association will restrict the purposes of using Personal Information and take necessary actions according to the above-mentioned cases when it is required to provide Personal Information to third parties.

4. Website Operated by the Association

On exhibition websites operated by the Association, cookies are used to provide services customized to individual users and to count the total number of accesses by all users to the site. Individual IP addresses are also collected to collate data on usage of the website and monitor trends in site usage, but these addresses are not used in any way that might lead to the identification of individual users. However, the Association shall be exempt from this stipulation if its legal rights are infringed upon or interfered with by a user(s), or the potential of such infringement or interference is suspected.

1. In cases where the consent of the individual is obtained in advance
2. In cases where there is a legal obligation to provide Personal Information
3. In cases where it is difficult to contact individuals when necessary for protecting their property or personal safety
4. In cases where it is difficult to contact individuals when it is especially necessary for improving public health or promoting children's health and welfare
5. In cases where it is difficult to carry out the activities by informing the individuals when it is necessary to cooperate with a national organization, local authority, or its consigners in accordance with laws

5. Managing Personal Information

The Association will protect the security of Personal Information provided by users by strictly managing Personal Information within the scope of the above purposes and by taking extensive measures to protect Personal Information from inappropriate access, loss, destruction, tampering and disclosure.

Regarding activities that the Association is entrusted to operate, the Association will comply with the organizing committee's personal information policies.

When entrusting the handling of Personal Information, the Association will conclude nondisclosure agreements with the contractors and supervise them.

6. Disclosure, Modification, and Ceasing Use of Personal Information

When a user requests disclosure, modification, or cessation of use of their Personal Information, the Association will take appropriate action immediately based on the situation.

Users can confirm registered details for e-mail transmission on websites managed by the Association and alter these details.

7. Personal Information Managing System

The Association will establish a strict system for protecting Personal Information supervised by the administration manager, and carefully manage Personal Information.

8. Questions

If there are any questions regarding the protection of Personal Information,
please contact us at: ET & IoT West Show Management Office

3F, Uni-works SHINJUKU GYOEN, 1-12-5 Shinjuku, Shinjuku-ku, Tokyo, 160-0022, Japan
PHONE: +81-3-6258-0589
ET & IoT West Show Management Office: et-info@f2ff.jp